SnapBooksAt a glance
| SnapBooks | Expensify | |
|---|---|---|
| Built for | Freelancers, sole traders and small teams | Companies managing employee expenses |
| Free option | Free plan with 25 receipt scans a month | See Expensify’s site |
| Paid price | Pro $4.99/month for one person; Team $9.99/month for up to 10 people | Collect: $5 per member per month. Control: from $18 per member per month on an annual subscription |
| Company cards and reimbursements | No: SnapBooks tracks your own spending | Yes, including the Expensify Card |
| QuickBooks Online | Yes (Pro and Team) | Yes |
| Mileage | GPS trip logging (Android) with the official rate per trip | Yes |
| Year-end tax pack | One PDF with totals, expenses, mileage and receipt images (Pro and Team) | — |
Expensify prices are from Expensify’s help center and announcement, checked on 18 October 2026. Prices change, so check expensify.com for current pricing. We make SnapBooks, so this page sticks to what each company publishes and says plainly when Expensify is the better choice.
When SnapBooks is the better fit
- You’re one person or a small team and mostly track your own receipts.
- You want to start free, then pay a flat price: Team is $9.99 a month for up to 10 people, where Expensify Collect is $5 per member, so a team of five pays $25 a month.
- You drive for work and want GPS mileage with the official rate per trip, plus a year-end tax pack.
- You prefer another language: SnapBooks is available in 17 languages.
When Expensify is the better fit
- You reimburse employees or want company cards; Expensify is built around approvals, reimbursements and the Expensify Card.
- You have many employees and need advanced policies and controls (Expensify’s Control plan).
Switching from Expensify
SnapBooks doesn’t import Expensify data directly. Most people keep their Expensify export for past years and start fresh with new receipts in SnapBooks; the free plan is enough to try it.
Frequently asked questions
Is SnapBooks cheaper than Expensify?
For one person the prices are close: SnapBooks Pro is $4.99 a month and Expensify Collect is $5 per member a month. For a small team, SnapBooks Team is $9.99 a month for up to 10 people, while Expensify charges per member.
Does SnapBooks reimburse employees?
No. SnapBooks Team lets members share a workspace and approve expenses, but it doesn’t pay reimbursements or issue cards.
Can both sync with QuickBooks Online?
Yes. SnapBooks sends verified expenses to QuickBooks Online with the receipt image attached on Pro and Team. See how it works.