Match the movement. Keep the books clear.

Import statements into the right account

Create a bank, card or cash account with an opening balance and date, then use the CSV statement import wizard. On Android, existing bank-app notification capture can also collect bank lines.

Review the account and statement details when importing. Clear matches and learned rules can book new lines automatically, while lines needing a decision remain available for review.

Match what is already in the books

For each line, SnapBooks suggests an existing receipt, income entry, invoice payment or transfer between your own accounts. Matching links the bank movement to that record rather than creating the same expense or income again.

• Review suggestions one by one or quick-book multiple lines together.
• Create a new expense, income entry, transfer or invoice payment directly from a bank line.
• Undo a match when you need to correct it.
• Keep a transaction from being matched twice.

Rules that remember your repeat merchants

When you book a line, SnapBooks remembers the merchant and how it was recorded. Future lines matching a rule can be booked the same way on import. You can inspect and delete learned rules under Bank → Rules.

Transfers and personal movements without double counting

A payment from checking to your credit card is a transfer between your accounts. If you import both statements, SnapBooks records the transfer once and matches its second side.

Personal money out is booked to owner’s drawings and personal money in to owner’s investment. These movements affect the account balance without becoming business expenses or revenue. Ignored lines, such as duplicates or import errors, stay out of the books.

Follow the result through to your reports

Matched payments connect to customer invoices, while expenses and income flow through the accounting reports. Review the account’s history and running balance alongside the statement.