Mileage and receipts for agents who work from the car.

Your mileage adds up

Agents can drive thousands of business miles a year. In the US, each business mile is worth the IRS standard mileage rate; check today’s rate in our calculator.

The IRS also expects a written log with the date, destination, business purpose and miles for each trip, made at or near the time. Estimates aren’t accepted. See the IRS mileage log rules.

What SnapBooks tracks for agents

• GPS trip logging. Record drives in the Android app and mark each one business, personal or commute; SnapBooks applies the right rate to each trip.
• Marketing and listing costs. Scan receipts for signs, photography, printing and ads as you pay them.
• Client gifts and meals. Keep the receipt and a note on who it was for. Some countries limit these: in the US, the deduction for business gifts is limited to $25 per recipient per year.
• Subscriptions and fees. Software, listing-portal and membership fees that renew every month are easy to spot.
• A tax pack at year end. One PDF with totals, every expense, your business mileage and the receipt images.

Records that hold up

Good records are short and consistent: one trip per line, one receipt per expense, a note on the purpose. SnapBooks keeps each receipt image with its expense and each trip with its distance and rate, so you’re not rebuilding the year from memory.

Plans

Start free with 25 receipt scans a month, no card needed. Pro costs $4.99 a month (or $39.99 a year) for unlimited scans, mileage, QuickBooks sync and the year-end tax pack. Team costs $9.99 a month and adds a shared workspace for up to 10 people. Both paid plans start with a 7-day free trial. Compare plans.