Your everyday records. Your books, kept together.

Double-entry bookkeeping without the extra entry

Receipts, income, issued invoices, customer payments and transfers create balanced journal entries automatically. Your expenses map to the matching expense accounts, so the record and the books stay connected.

• Start with a ready-made chart of accounts for sales, expenses, bank, cash, credit cards, customer balances and equity.
• Add or rename accounts to match your business.
• Keep one set of books per workspace, separate from every other personal or team business.

Receipts, income and invoices in one workflow

1. 01
   Capture the purchase

   Scan or upload a receipt, check the extracted details and save the expense. SnapBooks uses its category to choose an expense account.

2. 02
   Record money coming in

   Record income or issue an invoice. Draft invoices stay out of the books until you issue them.

3. 03
   Connect the bank movement

   Match a bank line to the receipt, income or payment already recorded so it is not counted a second time.

Profit and loss, balance sheet and account history

Choose the period you want to understand. Reports use your workspace books, with income and expenses kept separate from transfers and owner movements.

• Profit and loss: income, cost of sales, gross profit, expenses, other income and net profit.
• Balance sheet: assets, liabilities and equity on a date you choose, with a balance check.
• Account history: every entry in an account with its running balance.
• Receivables: customers who owe you money, grouped by how overdue it is.
• CSV downloads of accounting reports on the web.

Settings that fit the way your business works

Choose the base currency and the first month of your financial year. Set a lock date to protect closed periods from accidental changes. Add your business details, invoice prefix and payment terms.

Sales-tax registration changes how tax is booked: registered businesses track recoverable purchase tax and tax owed on sales; otherwise tax is included in the cost. Foreign-currency receipts keep their transaction-date exchange rate. A receipt without a rate waits for one rather than being booked at an invented rate.

A separate business for every workspace

In a personal workspace, you manage your own books. In team workspaces, owners and admins manage the books, viewers can read them, and members submit expenses without access to the books. A member’s expense enters the books after approval. A locked team workspace becomes read-only.

Moving from another system

Already keeping books somewhere else? Bring your balances, unpaid invoices and contacts across, check that everything matches, and post one opening entry. Read how to switch accounting software, or compare plans.