SnapBooksWhy freelancers lose money on receipts
Most freelancers don’t skip deductions on purpose. The café receipt fades, the software invoice sits in an inbox, and the drive to a client never gets written down. By tax time the records are scattered, and leaving things out feels like the safe choice.
Tax authorities also expect you to keep proof for years: at least five years after the filing deadline in the UK, and six years in Canada. See how long to keep receipts in your country.
What SnapBooks does for you
- Scan any receipt. Snap a photo, upload a PDF or forward an email receipt. SnapBooks reads the vendor, date, tax, total and line items, and you check them before saving.
- Expenses sorted for you. Categories are suggested automatically, and SnapBooks learns the merchants you use most.
- Mileage that counts. Log business drives with GPS in the Android app, with the right rate for each trip. Try the mileage calculator.
- Bank and email import. Bring in a bank CSV or forward receipts by email, and SnapBooks turns them into expenses.
- Ready for tax time. Export PDF, CSV or Excel reports, or build a year-end tax pack with totals, every expense, business mileage and the receipt images.
- QuickBooks Online sync. Send verified expenses to QuickBooks with the receipt attached. See how it works.
A five-minute weekly routine
- Scan as you go
Snap receipts when you get them, or forward e-receipts to your SnapBooks address.
- Review once a week
Check what SnapBooks read, fix anything it got wrong and mark the expenses as verified.
- Export when it’s time
Download a report or the year-end tax pack for your accountant or your tax return.
Pricing for a one-person business
Start free with 25 receipt scans a month, no card needed. Pro costs $4.99 a month (or $39.99 a year) for unlimited scans, mileage, QuickBooks sync and the year-end tax pack. Team costs $9.99 a month and adds a shared workspace for up to 10 people. Both paid plans start with a 7-day free trial. Compare plans.
Frequently asked questions
Is SnapBooks free for freelancers?
Yes. The free plan includes 25 receipt scans every month, AI extraction, expense categories and PDF, CSV and Excel exports. You can also try it without an account.
Which expenses can I claim as a freelancer?
It depends on your country, but the cost generally has to be for your business, not personal use. Our guide to what counts as a business expense explains the rules in the US, UK, Canada and Australia.
Does it work on my phone?
Yes. SnapBooks works in any browser and as an Android app. An iOS app is coming soon.
Can my accountant get my records?
Yes. Export PDF, CSV or Excel reports, or a year-end tax pack with your receipt images, and send them over.